Accounts Assistant

A temporary Accounts Assistant is required for a large business for a maximum of 3 months. You will be required to start as soon as possible.

This is a two-part role. It will incorporate both; a traditional purchase ledger clerk processing c.400 invoices each month on the accounting system, and a finance administration role for another part of the business, including management of direct debits, customer contracts and general administration tasks.

Role Profile

• Process purchase invoices into the Sage 200 accounting system on a timely basis.
• Create two supplier payment runs each month and pass to senior management for review and execution.
• Handle both, phone and email queries from internal and external sources. These queries will include but are not limited to;
  • Payment enquiries
  • Remittance requests
  • Authorisation queries
• Creation and maintenance of direct debits via the company s solution provider.
• Accurate recording of the contracts and direct debits within relevant systems and documents for use by the wider team.
• Monthly checking & processing of employee expenses using the company s expenses system.
• Ensure that the systems of internal control relating to all aspects of the role are robust and operating effectively. This responsibility will extend to ensuring all processes are adequately recorded. Note: this work will be undertaken in conjunction with the rest of the Financial Management team.
• Performance of supplier statement reconciliations.
• Recording into the accounting system monthly transactions on the company pre-paid cards, ensuring sufficient evidence is provided by users and follows correct VAT treatment methods.
• To liaise with other departments to discuss issues, revise processes, etc., as and when required.
• Building and maintaining strong relationships with internal and external stakeholders.
• To assist with any internal or external audit requirements.
• To undertake other ad hoc Finance duties as required from time to time.

Person Specification

You will have:

• AAT qualification or actively studying.
• A strong attention to detail.
• Good knowledge of Microsoft Excel.
• Excellent communication skills, written and verbal, with both internal and external stakeholders.
• Good planning and organisational skills.
• The ability to function well in a team.
• It would be advantageous to have experience using Sage 200; however this is not essential.

This is an office-based role, working 38.5 hours per week.

Due to the central location, the office is accessible either via public transport or car. Free carparking is available.

For more information on the opportunity or for a full job description, please speak to Becki at Westmoore Recruitment.