Project Administrator

Project Administrator - On Site

GBP25,000 - GBP40,000 DOE

Canary Wharf

Streamline Recruitment are currently working with a leading M&E contractor who have a great orderbook for 2024/2025 and are currently looking to grow their team by having a Project Administrator join the company and support project managers.

This is a great opportunity to join a company that offers great progression and support to their employees as well as having the opportunity to be with a company for the long term.

Roles & Responsibilities

General administrative duties

Arrange meetings with Project Managers for project updates.

Monthly and yearly forecasting for all projects.

Minute-taking for client and internal meetings.

Keep track of projects progress & updating all relevant trackers.

Support Project Managers with paperwork, filing, orders, and expenses.

Ensure all invoices are issued on time.

Create completion sheets & applications to liaise with Clients for approval.

Create and raise purchase orders for materials, supply of labour and hire equipment.

Chase up emails for any outstanding payments/responses.

Build relationships with Clients, by visiting site and arranging catchups.

Organise job folders to ensure all documents are accessible and in the correct location.

Organise parking permits & access for colleagues.

Aiding with onboarding suppliers and ensuring set-up is completed efficiently.

Aiding with Fire, Health and Safety and Stock Checks

Tracking and organisation of the weekly Labour Call/Sheet

O&M Manuals creation and support

Commercial Responsibilities

Assisting with raising applications/Invoices to clients

Full reconciliation of revenue & margins

Project profitability analysis and reporting for each manager/individual project & overall department.

Support team in raising PO s, reviewing, approving, and tracking associated invoices within cost trackers.

Maintain and update project cost reports/trackers within our department.

Work with management to ensure better buying processes are in place.

Data entry

Assisting with intercompany revenue transfers

Assisting with analysis of quarterly revenue trackers

Department expenses reporting and reconciliation.

Requirements

Competent with all Microsoft programmes

Excellent organisation and communication skills

Highly numerate.

Knowledge and understanding of profit margins.

Time management

Attention to detail.

Good Customer Service