Our client is recruiting for a Shipping Admin & PL Assistant to manage the Import of Hard Goods & Equipment from suppliers largely based in the Far East & Europe. Responsibilities are to communicate to other staff and departments in the organisation including Procurement & Warehouse teams.
Main Responsibilities & Tasks:
Shipping:
Arrange delivery slots into warehouse with the freight forwarder
Update shipping schedule & distribute to appropriate staff members
Email UTT & MM a copy of the latest 'In Transit Report'
Set up a new container booking schedule on a weekly basis. Usually work 2-3 weeks in advance
Process emailed and original shipping documents from suppliers. Send out to the correct freight forwarder. Log details.
Process GINS sent from UTT
Process Letter of Credit's from Bank. Send out originals to shipping agent
Go through the latest Freight Forwarders schedules and update the system
Chase suppliers by email for any missing container paperwork
Purchase Ledger
Receive invoices/credit notes electronically, date stamp and place into correct folder for approval/processing
Checking and accurately entering supplier invoices/credit notes ensuring correct VAT treatment
Ensuring authorisation procedures for supplier invoices are followed
Preparing foreign supplier paperwork for payment
Making foreign TT payments
Setting up new supplier accounts
Opening and processing Letters of Credit
Entering supplier invoices and credit notes onto the company system
Competencies & Attributes:
Excellent written and oral communication skills
Flexible working approach
Ability to work in a fast-paced environment with a varying workload
Ability to work well within a team environment
Ability to work to a high degree of accuracy
Excellent communication skills
Ability to work under pressure and meet deadlines
An enthusiastic and hands on approach
Computer literate with Microsoft Office systems (Excel, Word and Outlook).